You have applied to a dozen jobs and one day you get a call from a recruiter – your heart is racing and you have a conversation and finally an interview. After you hang up, you wonder if you will ever hear from this person again. They say they will call you if you are the right fit for the position. So exactly what does this recruiter person do in the background while you are waiting to hear about the job, and how in the world did your resume end up on their desk to call you in the first place?
The job of a recruiter starts when a company or client has an open position to fill. The recruiter meets with the management to determine what skills a candidate will need in order to fill the position and creates a job description. They will then post the position on various job boards, social media sites and will also reach out to the general public at job and career fairs to attract candidates. Sourcing recruiters look through websites like LinkedIn in order to find people whose sills are in demand that fit the job description and will contact the person to see if they are interested, even though they are working for someone else.
When a recruiter has a lot of interest in a job they will determine which resumes fit the position they are trying to fill and start contacting candidates. Often they will have an initial contact with them and then set up an interview if the prospected hire is open and feels like the right fit for the job. A recruiter will then interview the candidate and use their evaluation skills to determine which interviewees are the top contenders and then present them to the hiring managers, often setting up second and third interviews.
Meanwhile, in the background a recruiter will be checking out candidate references, previous employment and will be doing a background check on them, investigating the potential new hire. Sometimes tests or assessments are needed for the job and the recruiter will set that up as well, communicating with the candidate what they need to do next in the job process. They post information gathered, ask for paperwork to be filled out and organize interview notes via applicant tracking software.
Recruiters are constantly making reports and recording what they have found, communicating with their hiring team and managers and lining up your information and data. Sometimes these jobs are split between different recruiters who specialize in these tasks and they work as a team in the hiring process. All of this is presented to the hiring manager and they communicate with them at different stages how the candidate is progressing.
When a potential hire is finally chosen and screened, a recruiter will present the candidate with a job offer and will relay information about salary and specific benefits to them. They help with on-boarding the new hire into the company, complete paperwork, gather identification and answer a lot of questions about company policy, legal issues, schedules and work requirements.
So after you hang up the phone and are waiting to hear back about the position, the recruiter is pulling for you steadily in the background to bring you closer to your dream job, an enormous task with many steps. So when they finally call you to offer you the position instead of asking why it took so long, don’t forget to thank them.